NSU EXTERNAL GRANT POLICY

This policy is intended to ensure that NSU can support the proposed project adequately and fulfill the requirements of the ensuing grant or contract. It also improves communication across campus, better coordinates NSU’s efforts in securing limited external grants, and helps keep the university in compliance with increasingly complex funding regulations.

• All proposals, grant applications, and contracts submitted by NSU to an external funding agency must secure the appropriate internal approvals. This requires completion of the Grant Proposal Review and Approval Form.
• Both the internal review and approval form and the proposal or grant application must be completed and submitted to the office of grants and sponsored research at least three (3) working days before the proposal can be submitted to the funding agency.
• Faculty and staff making applications for any type of grant or contract should make their intentions known to the grants office well in advance of the external deadline.
• Faculty and staff planning to submit grant proposals need to discuss the application with their chair/coordinator/dean/ or supervisor
• Before submission of a proposal, the budget must be approved by the Vice President of Finance. Any funds obtained from these sources are administered by the Finance office in the same way as state appropriated funds and therefore must be reviewed and approved.
• Proposals to private foundations and corporate funders typically need to be submitted through NSUF as the applicant and fiscal agent. The grants office can assist in coordinating this process. All activities involving fundraising from donors need to be conducted through NSUF.
• Proposals including changes to the curriculum and/or that include academic personnel other than the PI/PD should be cleared with the provost and vice president for academic affairs.
• Any grant application that proposes the purchase of new technology equipment and/or software or that may affect existing technical resources must have approval from the CIO.
• Proposals including changes to university property require clearance from the director of facilities management.
• Any grant application for a project that includes research with human subjects must apply to the Institutional Review Board for approval of the project prior to submission.
• Faculty or staff applying for government funds (federal or state) need to complete a financial disclosure form and discuss other compliance requirements with the grants office before the approval form can be completed.
• The grants office will obtain the president’s signature for the application once the approval form is completed and the application is ready for submission.