Academic Advisement Statement

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PROGRAM APPROVAL Initial Program Approval Program Change Approval

NAME SOC. SEC. NO.
CAMPUS ADDRESS DATE

DEGREE: Certificate Associate B. S. Ed . M.E. B.S. B.A.

MAJOR(S)

SPECIALIZATION(S)

MINOR(S)

ANTICIPATED DATE OF GRADUATION (Circle month) August December May YEAR

Advisor (Signature or department assignment) Department Approval (see staff member listed on back of
this form)

PLEASE RETURN TO ENROLLMENT SERVICES (DH-101). If you have any questions please call: 626-2545.

PROGRAM APPROVAL

What is it? It's a procedure in which you officially inform the University what degree/major/minor you are working toward.

When should you do it? As soon as you know what degree/major/minor you wish to pursue, but always before you complete 48 semester hours.

Why? When you submit a program approval to the Registrar's Office, we will provide you and your advisor with a "checklist" which lists the specific courses required in general education, your major and your minor. The checklist should be used to plan your academic program each time you register. Following your checklist ensures that you do not take courses which will not count toward your degree program.

WARNING! We create and update checklists once each semester prior to the pre-registration period. File your program approval as early in the semester as possible so that you get a checklist on time. Program approvals WILL NOT BE PROCESSED during scheduled pre-registration periods.

Advisors are assigned in the academic departments. See the appropriate person below before sending your Program Approval to the Registrar.
                Elementary Education, Psychology                                                                      Jackie                  MJ-217
                Special Education                                                                                                    Susan                  BC-42
                Physical Education, Fitness Management                                                          Susan                  BC-42
                Admin. Systems, Business, Economics, Ind. Tech, International Bus.          Stacey                 LIN-206
                English, Speech, Spanish                                                                                       Mary                   SH-326
                Biology, Chemistry, Math, Environmental Science, Medical Technology     Linda                  MJ-224
                Community Services, History, Political Science, Social Science, Sociology Karen                  SH-250
                Music                                                                                                                        Tracy                   SP-315
                Art                                                                                                                             Mary                    SP-206

The checklist is the best tool for students to use in planning your program. Get your Program Approval signed and submitted NOW!

This form can be found at: G:\Oc\Progappv.doc

Academic Advisement
Handbook

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PROGRAM APPROVAL
FOR STUDENTS WHO HAVE A BACCALAUREATE DEGREE

NAME SOC. SEC. NO.

DEGREE HELD MAJOR INSTITUTION

Purpose of enrollment at NSU:

SECOND DEGREE: Associate B. S. Ed. B.M.E. B.S. B.A.

SPECIAL: Elementary Certification Secondary Certification Additional Major

OTHER (be specific)

MAJOR(S)

SPECIALIZATION(S)

MINOR(S)

ANTICIPATED COMPLETION DATE (Circle month) August December May YEAR

Advisor (Signature or department assignment) Department Approval (see staff member listed on back of this form)

PLEASE RETURN TO ENROLLMENT SERVICES (DH-101). If you have any questions please call: 626-2545.

PROGRAM APPROVAL

What is it? It's a procedure in which you officially inform the University what degree/major/minor you are working toward.

When should you do it? As soon as you know what degree/major/minor you wish to pursue, but always before you complete 48 semester hours.

Advisors are assigned in the academic departments. See the appropriate person below before sending your Program Approval to the Registrar.

Elementary Education, Psychology                                                                      Jackie MJ-217
Special Education                                                                                                    Susan BC-42
Physical Education, Fitness Management                                                          Susan BC-42
Admin. Systems, Business, Economics, Ind. Tech, International Bus.          Stacey LIN-206
English, Speech, Spanish                                                                                       Mary SH-326
Biology, Chemistry, Math, Environmental Science, Medical Technology     Linda MJ-224
Community Services, History, Political Science, Social Science, Sociology   Karen H-250
Music                                                                                                                         Tracy SP-315
Art                                                                                                                              Mary SP-206

The checklist is the best tool for students to use in planning your program. Get your Program Approval signed and submitted NOW!

This form can be found at: G:\Oc\PAPBACF9.doc

Academic Advisement
Handbook

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Registrar's Forms

(green)

PERMISSION TO ENROLL IN CLOSED CLASS

_______________________________________    ___________________________
                Student's Name                                                      Social Security #
has permission to enroll in ______________________________________________
                                                      CRN #               Dept #                  Cr. Hrs.
during the ____________________________________.
                                   Semester or Session
_____________________      _________________________________
                 Date                              Instructors's Signature or Stamp

PLEASE RETURN TO: ENROLLMENT SERVICES (DH-101)

To add a class after the end of the third day of the semester or when a class is full, a student must present a permission to enroll in a closed class slip, signed by the instructor, to the Registrar in Enrollment Services (DH 101) Office. Instructors can send this information to the Registrar via
e-mail. This form can be found at: G:\Oc\CLOSEDCL.doc

(orange)

WITHDRAWAL FROM CLASS If a student withdraws from a class after midterm and before the beginning of the last two weeks of regularly scheduled classes, the students will receive a grade of W or F, at the instructor's discretion.
Date_____________________
Name________________________________Soc. Sec. No._______________
Class___________________________________________________________
            CRN#    Dept. No.                 Title

                      W         F
                          ______________________________________
                          Instructor's Signature(in ink) or stamp

PLEASE RETURN TO ENROLLMENT SERVICES (DH-101)

After midterm, the student must submit a withdrawal slip, signed by the instructor, to the Registrar in Enrollment Services (DH 101) if s/he wants to drop a class. The slip must have either a "W" or "F" circled. This form can be found at: G:\Oc\WDCLASS.doc

Academic Advisement
Handbook

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(white)

APPLICATION FOR SPECIAL PROJECT/DIRECTED RESEARCH/READINGS
Northern State University
Undergraduate studies

Date (Circle one) FALL SPRING SSI SSII Year

Name of Student

Address Soc. Sec. #

Campus Address

Telephone # (home)

Telephone # (work)

Course # Title Credit Hrs. ______
Project/Research/Readings Topic ___________________________________________
This study substitutes for _______________________________________________
Dept. Code/Course #

Description of Special Project (attach additional information if necessary)

Outline Specific Requirements (attach additional information if necessary)

Conference and Meeting Times

Probable date of completion Signature of Student

Approved by Instructor Date

Approved by School/College Dean Date ____________

*Students registering for a special project must present this signed form as permission to the Registrar.
All special projects are to be graded on the A, B, C, D, F basis

If a student wants to do a special project in a certain discipline, s/he must complete this application, have it approved by an instructor and College Dean. S/he then returns the application to the registration desk in Enrollment Services (DH 101), where it is added to the student's enrollment for that term.

This form can be found at: G:\Oc\SPECPROJ.doc

Academic Advisement
Handbook

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(white)

PERMISSION TO ENROLL FOR TERM OVERLOAD

NAME OF STUDENT SS# DATE

THE FACULTY SENATE APPROVED POLICY ON STUDENT LOAD IS AS FOLLOWS:
       The average undergraduate student load is 16 semester hours. Students with a 2.5 grade
        point average should not enroll for more than 18 semester hours. Students with a grade
        point average above 2.5 may enroll for up to a maximum of 20 semester hours. No student
        may be enrolled for more than 20 semester hours.

The undergraduate student load during each of the four-week summer terms is recommended
to be 5 semester hours with 7 semester hours to be maximum.

If you desire to exceed the above maximums, please complete the following requests for information and secure the indicated faculty/administrative signatures for approval.

School Term: Total number of course hours you plan to enroll for

including correspondence and extension work: Current GPA

Reasons for requested overload:

Please list courses you plan to take during this term:

Dept. No. Course Name Credit Hrs.

Signature of Advisor Signature of Academic Administrator*

Please return this form to the registration desk in Enrollment Services (DH 101) for final action.

(Signature of Registrar)
*In Fine Arts, Dean or Department Chair signature required
In Business, Dean, Assistant Dean or Coordinator signature required
In Education, Dean or Assistant Dean signature required
In Arts and Sciences, no signature required here

If a student wants to enroll in an overload (more than 20 credit hours for a semester or more than seven credit hours for a summer session), s/he must complete the Permission to Enroll for Term Overload slip, have his/her advisor and major unit head (if required) sign the permission form, and return it to the registration desk in Enrollment Services (DH 101).

This form can be found at: G:\Oc\OVERLOAD.doc

Academic Advisement
Handbook

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Incomplete Grade Assignment

The purpose of an "incomplete" grade is to allow a student to complete a course without repeating the regular work of the course. The deadline for the removal of the "I" grade must be not later than one calendar year from the end of the semester in which the grade of incomplete is given. A grade of "I" which is not removed remains an "I" on the student's official record.

Student Name:

Soc. Sec. No. OR Colleague ID:

Course Number and Tile:

Instructor Name:

Semester/Year:

Requirements:

Deadline for Removal if less than a year:

If you issue an incomplete "I" grade, you must file an incomplete grade report with the records staff in Enrollment Services. The report is in electronic form and is accessed as follows:
In WordPerfect, press Alt-F10 and type z:inc51 or z:inc60 (whatever WP version you use - 5.1 or 6.0). Complete all the information, save the file with the first eight digits of the student's social security number (no hyphens) and send it to MARY SCHULZ as an e-mail attachment. This form can be found at: G:\Oc\Incomplt.doc

(salmon)

COURSE SUBSTITUTION APPROVAL
MAJOR, MINOR, OR GENERAL EDUCATION DATE_________________________
NAME______________________________________        SS#________________________________
DEGREE/MAJOR(S)/MINOR(S)________________________________________________________
___________________________________________________________________________________
SUBSTITUTE______________________________________________________________
                        Course No.             Title              Cr. Hrs.
FOR______________________________________________________________________
                        Course No.             Title              Cr. Hrs.
IN________________________________________________________________________
                                                    Major/Minor/General Education
RATIONALE (this section must be completed)______________________________________________
____________________________________________________________________________________
________________________________        __________________________________
     Advisor’s Signature                                           Dean’s or Registrar’s Signature
RETURN THIS FORM TO ENROLLMENT SERVICES (DH 101).

If a student wishes to make a substitution for a general education course, the substitution must be signed by Registrar. If the substitution is in the major, the student's advisor and dean of the major must sign the slip. If the substitution is in the minor, the student's advisor and the dean of the minor must sign the slip.

This form can be found at: G:\Oc\COURSESUB.doc

Academic Advisement
Handbook

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Request for Grade Change

Send this form as an attachment in an e-mail to either Mary Schulz or Carol Rozelle. These two people are Records/Registration Office Personnel. In the e-mail message, the instructor needs to be either the to: or the cc: person, so there is a verification of the faculty member making the change. Mary or Carol will always send verification back that the grade has indeed been changed. Instead of using this electronic form, there is a paper “Request for Grade Change” form that could also be used.

Please change the grade for the following student.
Press the TAB key to move down a field. Press SHIFT-TAB to move up a field.

    Student Name and (SS# or Colleague ID):
    Reason for grade change:
    Course Number and Title:
    Semester / Year:
    From the original grade of:
    To the new grade of:
    Instructor:

This form can be found at: G:\Oc\GradeChg.doc

Academic Advisement
Handbook

Student Name:
Soc. Sec. No. OR Colleague ID:
Course Number and Tile:
Instructor Name:
Semester/Year:
Requirements:
Deadline for Removal if less than a year: