SAMPLE JOB LETTERS
NOTE: the letters illustrated in this document are to be used as guidelines, not templates. They are merely OK samples--you can write better ones using your own experience and enthusiasm. Use your own words! For further assistance or to check out reference materials, stop by Career Development & Placement in the Student Center, room 217.
[SAMPLE COVER LETTER, full block style]
NSU Box 123
Northern State University
1200 South Jay Street
Aberdeen SD 57401
February 20, 2005
[the number of
empty lines can vary to provide balance on the page]
John Doe
City Planner
Administration Building
205-1/2 2nd St E
Mobridge SD 57601
Dear Mr. Doe:
Dr. Henry Smith,
Professor of Business Administration at Northern State University,
recently suggested that I write to apply for the opening as Assistant
City Planner. As you can see from the enclosed resume, I will
graduate in May with a Bachelor’s Degree, majoring in Administrative
Systems.
This past summer, I
worked as an intern in the Spearfish City Planner’s Office. I have
also worked in the mayor’s office in Wall. This combination of
experiences has developed good insight into how the city planner’s
office must work with other divisions of local government. In both
jobs, my duties increased significantly after the supervisor realized
my interest in public administration and my enthusiasm for the
position. My personal goal is to help make small city government the
cornerstone of community spirit.
I plan to be in the
Mobridge area during the week of April 5-12. I will call your office
next week to arrange a convenient time that we can meet. I look
forward to our meeting and to the opportunity to discuss the position
in more detail.
Sincerely,
[Signature here in
blue]
Theresa Anderson
[SAMPLE THANK YOU
LETTER]
NSU Box 1000
Northern State University
1200 South Jay Street
Aberdeen SD 57401
April 11, 2005
[the number of empty lines can vary to provide balance on the page]
John Doe
City Planner
Administration Building
205-1/2 2nd St E
Mobridge SD 57601
Dear Mr. Doe:
Thank you very much for today’s interview. It was quite interesting
to find out that we had both interned in the Spearfish City Planner’s
Office prior to graduation.
In reviewing your goals for the Assistant Planner position, I am even
more enthusiastic about the possibility of joining your team. I
believe that the combination of my education and experience with
public administration will enable me to make a valuable contribution.
I look forward to hearing from you by May 1 concerning your decision.
Should you have any additional questions, please feel free to call me.
Sincerely,
[Signature in blue]
Theresa Anderson
[SAMPLE
RESPONSE TO A CLASSIFIED AD]
NSU Box 007
Northern State University
1200 South Jay Street
Aberdeen SD 57401
February 20, 200
[the number of
empty lines can vary to provide balance on the page]
John Doe
City Planner
Administration Building
205-1/2 2nd St E
Mobridge SD 57601
Dear Mr. Doe:
I would like to
apply for the position of Assistant City Planner that was advertised
in The Aberdeen American News on February 19, 2005. My
educational background and experience seem to fit well with the
qualifications for the position.
This past summer, I
worked as an intern in the Spearfish City Planner’s Office. I have
also worked in the mayor’s office in Wall. This combination of
experiences has developed good insight into how the city planner’s
office must work with other divisions of local government. In both
jobs, my duties increased significantly after the supervisor realized
my interest in public administration and my enthusiasm for the
position. My personal goal is to help make small city government the
cornerstone of community spirit.
I plan to be in the
Mobridge area during the week of April 5-12. I will call your office
next week to arrange a convenient time that we can meet. I look
forward to our meeting and to the opportunity to discuss the position
in more detail.
Sincerely,
[Signature here in
blue]
Theresa Anderson
[SAMPLE ACCEPTANCE
LETTER]
NSU
Box 987
Northern State University
1200 South Jay Street
Aberdeen SD 57401
May 5, 20005
[the number of empty lines can vary to provide balance on the page]
John Doe
City Planner
Administration Building
205-1/2 2nd St E
Mobridge SD 57601
Dear Mr. Doe:
It was a pleasure to talk with you again on Tuesday. Your offer of
employment as the Assistant City Planner is an exciting opportunity.
I am honored to accept your offer, and have enclosed the signed
contract forms.
I look forward to moving to Mobridge in the weeks following
graduation, and will be in town then to locate an apartment. If you
need to speak further with me prior to my July 1 starting date, please
feel free to call or write.
Yours truly,
[Signature in blue]
Theresa Anderson
[SAMPLE REJECTION OF
OFFER LETTER]
NSU Box 123
Northern State University
1200 South Jay Street
Aberdeen SD 57401
May 5, 2005
[the number of
empty lines can vary to provide balance on the page]
John Doe
City Planner
Administration Building
205-1/2 2nd St E
Mobridge SD 57601
Dear Mr. Doe:
It was a pleasure
to talk with you again on Tuesday. Your offer of employment as the
Assistant City Planner is an exciting opportunity. However, I regret
to inform you that I cannot accept your offer at this time.
After much careful
thought, I have decided to pursue an M.P.A. degree in full-time study
at the University of Montana. I received a fellowship that includes
work in the University Planning Office and in community research.
Thank you for your
time and consideration.
Best wishes,
[Signature in blue]
Theresa Anderson